DAY OF COORDINATOR
Our Day of Coordinators are the perfect assistant to the couple who is prepared to plan their own wedding, but knows there are a lot of details to manage on the day of their Wedding.
Let our Coodinators focus on the day of details so you can enjoy your special day!
Your ARMOR Enterprises Coordinator will organize and manage your day of details
and offer planning advice and guidance along the way!
Elite Coordinator Package Includes
1 ARMOR Coordinator for up to 12 hours
Pre-Wedding and Rehearsal Services
Wedding Day Timeline Management
Creative Professionals & Vendor Management
Ceremony & Reception Set-Up
Ceremony & Reception Take-down
~ WHAT WE DO ~
Initial meet and greet which can take place whenever you’re ready to think about hiring your coordinator 6-8 weeks prior to your wedding we will meet to review details, determine a final to-do list, review current contracts and begin compiling data for your master timeline.
2-3 weeks prior to your wedding your coordinator will review and gather final contracts and make sure we have contact information for everyone.
The week of your wedding we will reach out to your creative vendors and creative professionals to introduce myself as their new point of contact, ensure everything is on track, and gather their day-of contact information as needed.
Send out the master timeline to your vendors, creative professionals, and anyone in your wedding party or family members who should have a copy.
Hours: Up to 12 hour of on-site time the day of your wedding.
Vendor & Creative Professionals Management: Contact vendors and creative professionals throughout the morning to ensure everyone is on time. Manage vendors and creative professionals throughout the day as the main point person. Manage on site payments and gratuities (prefer these are given to your coordinator at rehearsal and we will manage the distribution on the day of)
Bridal Party: Point of Contact for bridal party and emergency needs, help to organize bridal party for photos, orchestrate a first look. (note: if you’re traveling to various locations for photos, your Photographer will take the lead.), pickup & delivery of meals and snacks, etc.
Transportation: Ensure transportation is on time, help gather guests and ensure all passengers are on board before departure. Point of contact with bus or trolley driver.
Ceremony: Coordinate the ceremony as needed (need based on ceremony location and officiant)
Reception Venue: On site at venue to ensure all is on time for when guests arrive. Set out place cards and favors. Close out the event per the venue’s specifications.
Overall timeline: Keep timeline on track, work with band or DJ and anyone giving speeches, words of welcome, organizing first dance, father/daughter dance etc.
End of Night Tasks: Ensure Bride & Groom have everything they need prior to their departure, ensure guests have needed transportation, gifts are brought to the appropriate vehicle, ensure personal belongings are not left behind, etc.
On site at your rehearsal to help run things as needed with your officiant. Some churches and synagogues prefer to have their coordinators run the show so this it’s not always necessary to be in attendance at the actual rehearsal, but a coordinator can still be there the day of to help manage your vendors like florists and transportation along with any other special details.
At the rehearsal (or the week-of) we will gather any last minute items for the following day which could include: place cards, the unity candle, programs, flower girl baskets, ring bearer pillow, etc.
There’s more to do...Let's add a 2nd Coordinator
Sometimes as we are working through the details we discover that based on your timeline or number of DIY projects, you will need a coordinator in more than one place at the same time or a second set of hands for a few hours. In this case, we recommend adding a second coordinator to your day-of services.